Privacy Policy
Protecting personal data is an integral part of how Club Alpbach Czechia & Slovakia operates responsibly, in all of itsactivities. We handle personal data with respect for individuals' privacy andstrive for maximum transparency. We process personal data only when necessary for the meaningful functioning of the club, communication with its members and partners, or for organizing events and other activities.
This page provides clear information about what personal data we process, the purposes for which it is processed, how long it is retained, and the rights you have in connection with such processing.
Personal data is processed in accordance with applicable legislation, in particular:
This page provides clear information about what personal data we process, the purposes for which it is processed, how long it is retained, and the rights you have in connection with such processing.
Personal data is processed in accordance with applicable legislation, in particular:
- Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR),
- Act No. 110/2019 Coll., on Personal Data Processing, as well as other relevant legislation of the Czech Republic and the Slovak Republic.
Data Controller
The data controller is Club Alpbach Czechia & Slovakia, z. s. (hereinafter the "controller"), with registered office at Jaroslava Svobody 235/36, Střelice 664 47, Company ID (IČO): 21886369, contact email: board@clubalpbach.cz.
The controller is responsible for ensuring that personal data is processed lawfully, fairly, and transparently, and that appropriate technical and organizational measures are taken to protect it.
The controller is responsible for ensuring that personal data is processed lawfully, fairly, and transparently, and that appropriate technical and organizational measures are taken to protect it.
What personal data do we process?
We process only personal data that you voluntarily provide to us or that is necessary for the club's activities. This typically includes basic identification and contact details such as first and last name, email address, or phone number. In some cases, other relevant information for participation in club activities may also be processed, such as date of birth.
We may also process data you provide through applications, registration forms, email communication, or other contact with the club. When visiting the website, technical data such as IP address or information obtained through cookies may also be processed.
Photographs and video recordings are taken at our events to document the organization's activities and for subsequent marketing purposes, based on our legitimate interest. We always inform attendees in advance when photography will take place at an event. If you do not wish to be photographed or have images of you published, we will fully respect your wishes. Any consent given is entirely voluntary and can be withdrawn at any time.
We may also process data you provide through applications, registration forms, email communication, or other contact with the club. When visiting the website, technical data such as IP address or information obtained through cookies may also be processed.
Photographs and video recordings are taken at our events to document the organization's activities and for subsequent marketing purposes, based on our legitimate interest. We always inform attendees in advance when photography will take place at an event. If you do not wish to be photographed or have images of you published, we will fully respect your wishes. Any consent given is entirely voluntary and can be withdrawn at any time.
Why do we process personal data?
We process personal data exclusively for clearly defined and legitimate purposes (most often for the performance of a contract or application, fulfillment of our legal obligations, or on the basis of our legitimate interest). These purposes primarily relate to:
- managing contacts and any club membership,
- ensuring communication with members, partners, and those interested in the club's activities,
- organizing professional, educational, and social events.
We also use personal data to send invitations, informational emails, and organizational messages related to the club's activities. To the extent necessary, data may also be processed to fulfill administrative, accounting, or other legal obligations imposed on the controller by applicable law.
Personal data is not used for automated decision-making or profiling. Consent given for processing may be withdrawn at any time.
Personal data is not used for automated decision-making or profiling. Consent given for processing may be withdrawn at any time.
How long do we retain personal data?
We retain personal data only for as long as necessary to fulfill the purpose of its processing. This is generally for the duration of membership, active cooperation, or participation in a specific event or project.
In some cases, data is retained for a longer period if required by law, for example in the areas of accounting, taxes, or archiving. After the relevant period expires, personal data is securely deleted or anonymized so that specific individuals can no longer be identified.
In some cases, data is retained for a longer period if required by law, for example in the areas of accounting, taxes, or archiving. After the relevant period expires, personal data is securely deleted or anonymized so that specific individuals can no longer be identified.
Who can access personal data?
Only persons who genuinely need it to ensure the club's operation have access to personal data. This mainly includes members of the organizing team and other authorized persons of the controller.
In some cases, personal data may also be made available to external processors who provide technical, administrative, cloud, or accounting services for the controller (e.g., providers of email tools or web hosting).
These processors handle personal data solely on the basis of a contractual relationship with the controller and in accordance with applicable legal regulations. Personal data is transferred outside the European Union only in connection with the use of vetted software services from global providers, and always subject to legal safeguards and standard contractual clauses. Personal data may also be provided to public authorities where required by law.
In some cases, personal data may also be made available to external processors who provide technical, administrative, cloud, or accounting services for the controller (e.g., providers of email tools or web hosting).
These processors handle personal data solely on the basis of a contractual relationship with the controller and in accordance with applicable legal regulations. Personal data is transferred outside the European Union only in connection with the use of vetted software services from global providers, and always subject to legal safeguards and standard contractual clauses. Personal data may also be provided to public authorities where required by law.
Cookies and website use
When visiting the website, cookies and similar technologies may be used, primarily to ensure the proper technical functioning of the site, basic traffic analysis, and improved user experience.
The use of cookies can be adjusted through your web browser settings or through the cookie banner available on the website.
The use of cookies can be adjusted through your web browser settings or through the cookie banner available on the website.
What rights do you have?
In connection with the processing of personal data, you have the right to obtain information about whether and what personal data we process about you. You have the right to request access to this data, its correction or completion, or its deletion, provided the legal conditions are met.
You also have the right to request restriction of processing, to object to processing (particularly where processing is based on legitimate interest), to withdraw consent given, and to exercise the right to data portability.
If you have doubts about the lawfulness of the processing of your personal data, you have the right to file a complaint with the relevant supervisory authority. In the Czech Republic, this is the Office for Personal Data Protection (ÚOOÚ), based in Prague; in Slovakia, it is the Slovak Republic's Office for Personal Data Protection (ÚOOÚ SR), based in Bratislava.
You also have the right to request restriction of processing, to object to processing (particularly where processing is based on legitimate interest), to withdraw consent given, and to exercise the right to data portability.
If you have doubts about the lawfulness of the processing of your personal data, you have the right to file a complaint with the relevant supervisory authority. In the Czech Republic, this is the Office for Personal Data Protection (ÚOOÚ), based in Prague; in Slovakia, it is the Slovak Republic's Office for Personal Data Protection (ÚOOÚ SR), based in Bratislava.
How to contact us
If you have any questions, comments, or wish to exercise your rights regarding data protection, you can contact us at any time at: board@clubalpbach.cz.
We process your requests without undue delay and always in accordance with applicable legal regulations.
We process your requests without undue delay and always in accordance with applicable legal regulations.
Policy update notice
This document is continuously updated to reflect current legislation and the actual operation of the club. The current version of the personal data processing policy is always available on this website.